Requesting Duplicate Diplomas

The University of Ontological Science

Overview

Your TUOS diploma represents years of dedication and intellectual achievement. We understand that circumstances may arise necessitating a replacement diploma, whether due to loss, damage, or a legal name change. The Office of the Registrar is committed to helping you obtain a duplicate diploma that maintains the prestigious quality and authenticity of your original document.

In the event that you need a duplicate copy of your diploma, TUOS makes it easy to request one. Whether you’ve lost your original diploma, it has been damaged, or you simply need an additional copy, we’ve streamlined the process to help you obtain an official replacement with minimal hassle.

Eligibility Requirements

To request a duplicate diploma, you must:

1. Be a graduate in good standing with TUOS
2. Have satisfied all financial obligations to the university
3. Submit proper documentation as required (see below)

Request Process

To obtain a duplicate diploma, please follow these steps:

1. Complete the Duplicate Diploma Request Form

   • Available on the Registrar’s website or in person at the Office of the Registrar
   • Include your full name as it appeared on your original diploma
   • Specify the degree earned and year of graduation
   • Indicate whether you need your current legal name on the duplicate (additional documentation required)

2. Provide Required Documentation

   • For lost or damaged diplomas: Signed affidavit explaining the circumstances
   • For name changes: Legal documentation of name change (marriage certificate, court order, etc.)
   • For stolen diplomas: Copy of police report, if available

3. Submit Payment

   • The fee for each duplicate diploma is $75
   • Additional charges apply for expedited processing ($25) or international shipping (varies by destination)
   • Payment methods accepted: credit card, money order, or check payable to “The University of Ontological Science”

4. Submit Your Request

   • Online: Upload completed form and documentation through the Alumni Portal
   • By mail: Send to Office of the Registrar, TUOS, 1234 Philosophy Way, Ontologia, OT 12345
   • In person: Visit the Office of the Registrar during regular business hours

Processing Timeline

• Standard processing: 4-6 weeks from receipt of complete request
• Expedited processing: 2-3 weeks from receipt of complete request
• Please note that all duplicate diplomas are printed in batches according to the university’s production schedule

Important Information

• Duplicate diplomas are marked with the word “Duplicate” in small print on the bottom edge
• Diplomas are printed with the name you used while attending TUOS unless legal documentation for a name change is provided
• The duplicate will bear the signatures of current university officials rather than those who signed the original
• The duplicate diploma will match the format currently in use, which may differ from your original diploma
• TUOS reserves the right to deny duplicate diploma requests in cases of outstanding financial obligations or other restrictions on student records

Special Circumstances

• Deceased Alumni: Immediate family members may request a duplicate diploma by providing a death certificate and documentation proving their relationship to the graduate
• Multiple Copies: Alumni may request multiple copies of their diploma, with each copy subject to the standard duplicate diploma fee
• Damaged Diplomas: If possible, return your damaged diploma with your request form

Contact Information

For questions regarding duplicate diplomas or to check the status of your request:

Office of the Registrar
The University of Ontological Science
1234 Philosophy Way
Ontologia, OT 12345
Phone: (555) 123-4567
Email: registrar@tuos.edu
Office Hours: Monday-Friday, 9:00 AM – 5:00 PM

Note: Diploma replacement policies are subject to change. Please visit the Registrar’s website for the most current information.