Degree Audit & Progress Reports

Tracking Your Academic Journey at TUOS

At The University of Ontological Science, we view the path to your degree as a meaningful intellectual journey rather than merely a checklist of requirements. While your educational experience transcends any system of measurement, our Degree Audit and Progress Reports provide valuable tools to help you navigate your academic path with clarity and purpose. These tools allow you to track your progress, make informed decisions about course selection, and ensure you’re moving steadily toward the completion of your degree requirements.

Understanding Your Degree Audit

What is a Degree Audit?

A Degree Audit is a comprehensive evaluation of your academic progress that matches your completed and in-progress coursework against the requirements for your degree program. This dynamic document serves as your academic roadmap, helping you understand:

  • Which requirements you have already completed
  • Which requirements are currently in progress
  • Which requirements still need to be fulfilled
  • How your transfer credits apply to your degree
  • Your progress toward graduation eligibility

Accessing Your Degree Audit

  1. Log in to the TUOS Student Portal
  2. Navigate to the “Academics” section
  3. Select “Degree Audit”
  4. Choose your current program or use “What If” scenarios to explore other programs

Tip: We recommend reviewing your Degree Audit at least once per semester, ideally before registration for the upcoming term.

Reading Your Degree Audit

The TUOS Degree Audit is organized into clear sections to help you understand your progress at a glance:

Header Information

This section includes your essential student information:

  • Name and Student ID
  • Program(s) of Study (Major/Minor/Concentration)
  • Catalog Year
  • Advisor Name and Contact Information
  • Overall GPA and Academic Standing
  • Total Credits Earned, In Progress, and Remaining

Requirement Blocks

Your audit is divided into distinct requirement blocks, each with a completion status:

Status Symbol Meaning
✓ Requirement Complete
⟳ Requirement In Progress
⨯ Requirement Not Complete
~ Requirement Partially Complete

Common Requirement Blocks include:

  • General Education Requirements
  • Major Core Requirements
  • Major Elective Requirements
  • Minor Requirements (if applicable)
  • Concentration Requirements (if applicable)
  • General Electives
  • University Requirements (minimum GPA, residency, etc.)

Course Information

For each requirement, your audit displays:

  • Courses that can fulfill the requirement
  • Courses you have completed toward the requirement
  • Grades received and credit hours earned
  • Courses currently in progress
  • Remaining courses or credits needed

Progress Indicators

Visual indicators help you quickly assess your progress:

  • Progress bars for each requirement section
  • Pie charts showing overall degree completion
  • Color-coding to distinguish completed, in-progress, and remaining requirements

View Sample Degree Audit

Types of Progress Reports

TUOS offers several types of academic progress reports to help you monitor your journey from different perspectives:

Standard Degree Audit

The comprehensive evaluation of your progress toward degree completion, showing all requirements and your status for each.

What-If Analysis

A powerful planning tool that allows you to:

  • Explore how your completed coursework would apply to a different major
  • See the impact of adding a minor or concentration
  • Understand the requirements for a double major
  • Evaluate the implications of changing catalog years

To run a What-If Analysis:

  1. Access the Degree Audit system
  2. Select the “What-If” option
  3. Choose the program, catalog year, and other parameters you wish to explore
  4. Generate the hypothetical audit

Academic Plan

A forward-looking tool that helps you map out your remaining semesters:

  • Plan future course selections semester by semester
  • Ensure prerequisites are taken in the proper sequence
  • Balance your course load across terms
  • Create a clear path to graduation

Your academic advisor can help you develop a comprehensive Academic Plan that aligns with your educational goals.

GPA Calculator

This tool helps you:

  • Project your future GPA based on anticipated grades
  • Calculate the grades needed to achieve a target GPA
  • Understand how current coursework will impact your cumulative GPA
  • Assess progress toward Latin honors or academic standing requirements

Specialized Audit Features

Transfer Credit Evaluation

Your audit clearly indicates how transfer credits have been applied:

  • Which requirements have been satisfied by transfer work
  • Course equivalencies established
  • Credits accepted but not applied to specific requirements
  • Credits pending evaluation

If you believe transfer credits have not been properly applied, consult the Transfer Credit Appeal Process.

Exception Processing

Occasionally, approved exceptions to standard requirements are processed:

  • Course substitutions
  • Requirement waivers
  • Adjusted credit values
  • Non-standard applications of coursework

These exceptions, once approved through proper channels, will be reflected in your audit with special notation.

Honors and Distinction Tracking

For students in honors programs or pursuing graduation with distinction, the audit tracks:

  • Honors course requirements
  • Thesis or capstone progress
  • GPA thresholds for Latin honors
  • Special requirements for departmental honors

Using Your Degree Audit Effectively

Pre-Registration Planning

Before your registration date:

  1. Review your Degree Audit to identify remaining requirements
  2. Prioritize courses needed for sequential requirements
  3. Note any prerequisites you need to complete
  4. Identify courses that fulfill multiple requirements
  5. Consult with your advisor about optimal course selections

Regular Progress Checks

We recommend checking your audit:

  • After registering for classes
  • After grades are posted each semester
  • When considering program changes
  • One year before anticipated graduation
  • When applying for graduation

Graduation Preparation

As you approach graduation:

  1. Review your audit for any unmet requirements
  2. Verify that in-progress courses will satisfy remaining needs
  3. Check for minimum grade requirements in your major
  4. Confirm overall GPA meets university requirements
  5. Ensure residency requirements have been met

Note: While the Degree Audit is a valuable tool, it is not the official certification of your graduation eligibility. Final graduation clearance requires formal review by the Registrar’s Office.

Common Questions and Troubleshooting

Audit Accuracy

While our Degree Audit system is designed to be accurate and comprehensive, you should be aware of certain limitations:

  • Timing of Updates: Changes in registration or grades may take 24-48 hours to reflect in your audit
  • Recent Curriculum Changes: New program requirements may require system updates
  • Complex Requirements: Some nuanced requirements may not be perfectly captured
  • In-Progress Assumptions: The system assumes successful completion of in-progress courses

If you notice discrepancies in your audit, please follow these steps:

  1. Compare the audit against the official catalog requirements for your program
  2. Consult with your academic advisor about potential errors
  3. If necessary, submit a Degree Audit Correction Request

Common Issues and Solutions

Issue Possible Solution
Course appears in wrong requirement section May need course substitution form or audit correction
Transfer course not properly applied Contact Transfer Credit Office for reevaluation
Requirements changed from previous audit Check if catalog year has changed or curriculum updates applied
Course counted twice or not at all May involve special rule for cross-listed or repeatable courses
Missing prerequisite notification Some prerequisites are enforced at registration, not in the audit

Support Resources

Academic Advising

Your assigned academic advisor is your primary resource for interpreting your Degree Audit and planning your academic journey:

  • Required advising appointments each semester
  • Assistance with complex requirement questions
  • Guidance on course selection and sequencing
  • Support for program changes and academic planning

Schedule an Advising Appointment

Degree Audit Workshops

The Academic Success Center offers regular workshops on:

  • Understanding Your Degree Audit
  • Using What-If Analysis for Program Exploration
  • Academic Planning for Double Majors
  • Transfer Credit and Your Degree Requirements
  • Preparing for Graduation

View Workshop Schedule

Online Tutorials

Access self-paced learning resources:

Program-Specific Audit Information

Different academic programs may have unique features in their Degree Audits:

School of Philosophy

  • Progression requirements for advanced seminars
  • Distribution requirements across philosophical traditions
  • Language proficiency verification
  • Comprehensive examination tracking

Natural Sciences Division

  • Laboratory credit tracking
  • Research experience requirements
  • Scientific writing competency verification
  • Technical elective categorization

Humanities Programs

  • Interdisciplinary course applications
  • Creative work portfolio requirements
  • Cross-cultural competency verification
  • Primary source engagement tracking

Graduate Programs

  • Qualifying examination status
  • Thesis/dissertation milestone tracking
  • Professional development requirements
  • Teaching experience verification

Consult your program handbook for detailed explanation of program-specific audit features.

Degree Audit for Special Populations

Honors Program Students

Your audit includes an additional Honors Program block tracking:

  • Honors seminar requirements
  • Enhanced project components
  • Thesis preparation courses
  • Minimum GPA requirements

Double Major Students

If you are pursuing a double major:

  • Each major appears as a separate requirement block
  • Courses that count toward both majors are clearly indicated
  • Distinct GPA calculations for each major
  • Combined general education requirements

Transfer Students

Transfer students will see additional details:

  • Original transfer institution identified for each course
  • Equivalency relationships displayed
  • Requirements satisfied through articulation agreements
  • Remaining residency requirements

Students with Customized Programs

If you have an individualized or interdisciplinary program:

  • Custom requirement blocks reflect your approved program
  • Contract courses are specially marked
  • Faculty-approved exceptions are noted
  • Program integration requirements are highlighted

Frequently Asked Questions

Q: Why does my audit show a requirement as incomplete when I’m currently taking the course?
A: The audit distinguishes between completed requirements and those “in progress.” Requirements with courses currently in progress will show as pending completion (⟳) rather than fully complete (✓).

Q: What should I do if I think there’s an error in my degree audit?
A: First, consult with your academic advisor to verify that there is indeed an error. If confirmed, your advisor can help submit a Degree Audit Correction Request to the Registrar’s Office.

Q: How often is my degree audit updated?
A: Your audit is updated in real-time when you access it, reflecting your current registration status. However, grade updates and requirement changes may take 24-48 hours to process fully.

Q: Can I see how close I am to graduating with Latin honors?
A: Yes, the audit includes your current cumulative GPA and indicates which Latin honors category (if any) you would qualify for based on current performance.

Q: If my What-If Analysis shows I can complete a different major without extending my graduation date, can I switch without approval?
A: No, the What-If tool is for planning purposes only. You must still formally declare any program change through the appropriate academic department and approval process.

Q: Does my audit show if I’m meeting financial aid satisfactory academic progress requirements?
A: The degree audit focuses on academic requirements rather than financial aid eligibility. For information about satisfactory academic progress for financial aid, please consult the Financial Aid Office.

Contact Information

Registrar’s Office – Degree Audit Services
Academic Building, Room 207
degreeaudit@tuos.edu
(555) 123-4572

Office Hours:
Monday-Friday: 9:00 AM – 5:00 PM
Virtual appointments available upon request

Academic Advising Center
Wisdom Hall, Room 105
advising@tuos.edu
(555) 123-4569

Technical Support for Degree Audit System
support@tuos.edu
(555) 123-4590
Available Monday-Friday, 8:00 AM – 6:00 PM

At The University of Ontological Science, we view your academic progress as more than a collection of completed requirements. Your degree journey represents intellectual growth, philosophical development, and the cultivation of a unique perspective on fundamental questions of existence and knowledge. While the Degree Audit provides a structured way to track your formal progress, we encourage you to reflect regularly on how your courses interconnect and contribute to your holistic understanding of your field and its place in the broader intellectual landscape.

Remember that your academic advisor is your partner in this journey, helping you not just to check boxes but to craft a meaningful educational experience that prepares you for a lifetime of inquiry and insight.